Amelia, I don't know if this is any help in your planning, but, for what it
is worth, I made and have used the following checklist, calling it an exhibit
worksheet, when I was setting up exhibits. Note that each item had an entire
line for filling in as well as a place for a check in front. I printed up
several checklists and just filled in.  A. l.Exhibit: theme: articles:
2.Activity: (listed demonstrations, workshops, etc.) 3.Items for sale: (listed
all of them, sources, prices) B. 1.Plan above. 2.delegate responsibility. 3.
set time table, deadlines. 4. gather materials. 5. write promotion, community
tie-ins? 6. distribute promotion. 7. opening. 8.monitor exhibit. ( that is,
check on lighting, position of articles, visitor flow, vandalism, etc.)  9.
evaluate at closing. 10. audit $. 11. start next project. C. Log (here I
entered everything, by date and time).  Under each item in this checklist
there were about six activities so that it ended up being a detailed plan of
action as well as a log. This was done on 8-1/2x11 notebook paper and was kept
in a 3 ring binder.  Was this clear?