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From: The Falcon Banner <[log in to unmask]>
Date: Wed, Apr 22, 2015 at 7:15 AM
Subject: [The Falcon Banner] Notes from the April 18 Board Meeting
To: [log in to unmask]


The Falcon Banner has posted a new item, 'Notes from the April 18 Board
Meeting <http://falconbanner.gladiusinfractus.com/?p=1089>'

Reposted from the Æthelmearc Gazettte
<http://aethelmearcgazette.com/2015/04/21/notes-from-the-april-18-board-meeting/>
.
------------------------------

*Master William de Montegilt attended the April 18 Board Meeting and has
submitted the following notes to the Gazette.*
------------------------------

If you’ve never been to a Board of Directors meeting, you might want to
attend one. The ceremonies are very impressive. The directors are carried
in, each on his or her own palanquin, to the central meeting table laden
with gold plate and jeweled cups, where they are greeted by cheering
members of the populace…..

OK, fine. It’s not like that at all. This is a corporate board meeting. The
directors and officers wear suits or other formal business attire. The
meetings are run according to the Standard Code of Parliamentary Procedure
by Alice Sturgis. Meetings are held quarterly, and the Saturday session,
which is a working meeting, is open to the public.

At the April meeting, the corporation was represented by the directors, the
newest director-elect (who gets to watch, but not vote), several corporate
officers, and about a dozen members of the populace. The guests get to
speak and ask questions at the discretion of the Chair. Everyone is
addressed by their modern names.

Dr. Scott Berk, the Chair, opened the meeting by asking all present to
introduce themselves, and to tell everyone what their alternate persona
would be if they could start over. There were lots of interesting choices,
and the majority seemed to be driven by clothing. A new director-elect,
Chele Martines (Sabine de Rouen) was announced, and she will be present at
the next meeting. Directors serve for 3 ½ years, and typically one is
replaced at every other meeting.

Standard business included recognizing new groups, approving group advances
in status, approving bank accounts, and approving a new affiliate
corporation in the Netherlands (the Shire of Polderslot). The member in
charge of Board recruiting noted there were currently 40 nominees out of
roughly 35,000 members. That is very nearly an all-time high. Five of these
are from Æthelmearc. The Board likes diversity of geography and fields of
interest when choosing among new candidates. It requires the approval of
all seven members to elect a new member. The Saturday meeting also covers
correspondence. There was NO written correspondence this quarter, which I
found interesting. Everything (and there was a lot) came in electronically.
Each director has to read a lot of correspondence before each meeting.
Twenty years ago, this worked out to about a 4-5 inch binder. There is a
deadline for consideration, which is generally the first day of the month
in which the meeting is held. Anything later may likely not be considered
until the next meeting, so plan accordingly.

There was no Old Business this time. There were three New Business items.
One was Polderslot which got covered earlier. The second was a resignation
from the Peerage (you have to write to the Board, or it doesn’t count). The
last one was the proposal for the Omnibus Peerage.

The proposal was presented by Tessa Williams (Duchess Tessa the Huntress).
This was the longest single item of the meeting, and discussion took almost
two hours. When asked what she would like the Board to do, she asked them
to approve the proposal. This was not possible, as it would require a
change to Corpora, which must be put out to the membership for comment.
Generally, the directors were in favor of the concept, but made it very
clear that they were going to take the time to get it right, recognizing
that whatever action is taken (or not), there will be some folks who won’t
be happy.

Seven other guests spoke about the proposal, and the audience was included
in the general discussion that followed. (Editorial note:  Folks who
consider the Board to be a monolithic hive-mind really need to see one of
these discussions. They will be…enlightened). There was discussion of
timing and whether it is too much too fast for the Kingdoms to handle?
Build on the Order of Defense?  Include this in the Order of Defense?
Another consideration was that future martial activities be included in
this new peerage so that the process would not need to start over yet
again. Fairness, inclusion, and paths to mastery for everyone, and the
ensuing benefits to the membership were also considered major factors.
Opinions both pro and con were aired on the proposal. Eventually, the Board
decided to take the following actions: First, a conference call will be
held with the Board, certain officers, and the Crowns of each Kingdom, to
get their thoughts. Second, a proposal with a variety of alternatives will
be put out as a membership survey. Some of these are:  1) The Omnibus
proposal as written 2) Similar, but for all martial activities not included
in the Orders of Chivalry and Defense (the Omnibus proposal only covers
martial activities, present and future, that fall under the purview of the
Society Earl Marshal) 3) Inclusion in the Order of Defense 4) Do nothing at
this time. There may be other alternatives depending on the feedback from
the Crowns. The target for reconsideration of the proposal and its
alternatives is the October meeting.

After a lunch break, the meeting reconvened. There was a very nice
presentation from the 50-Year Celebration committee. They are expecting
attendance in the 3-5000 range. It will be in the Midrealm, in June of
2016, near Indianapolis. There are 19 large buildings, mostly climate
controlled, including horse barns, and large outside areas. They believe
this will be the largest equestrian event in the history of the Society.
There are about 75 merchants and over 200 classes arranged thus far, and
these numbers will increase. There will be themed balls for the dancers
every night. There will be a period encampment area. The local area is
supportive. There will be 5000 gift packets from the local chamber of
commerce. The Baroness of Sternfeld sent a letter making it very clear that
the RFRA was modified to prevent discrimination by gender identity, and
that attendees would find themselves very welcome by the folks in the area.
Other accommodations:  handicapped and mobility services will be available,
as well as docents for non-SCA folk who show up. There will be a display
area with the history of each of the kingdoms, including a YouTube
presentation for each on a big screen. It is expected that the one from
Avacal will be fairly short.

Next were officer reports, and here are a few highlights. The Society
Seneschal (Vice-president for Operations) noted that commentary on the
Chirurgeonate is open until July 1. The Vice-President for Corporate
Operations mentioned that a survey on electronic communications will be
pushed to the e-newsletters. Sign in if you want to respond. Also, the SCA,
Inc. passed a fairly rigorous audit by the State of California with flying
colors. The Minister for A&S had 39 pages of ongoing activities and
commended the A&S community for being awesome. The Chair of the Grand
Council commended a number of people, including Æthelmearc’s Arianna of
Wynthrope!

Officer changes:  A new director was elected (Chele Martines) as mentioned
above. The new Society Marshall will be Alan Smith (Alan Gravesend).
Interestingly, he will be one of the premier Masters of Defense from
Atlantia. Applications for Society Chronicler will be accepted until May
15th.  There were various tributes to Lisa May, who is stepping down after
this meeting, and she was given the traditional privilege of adjourning the
meeting.

The October 2015 meeting will be held in Pittsburgh at the Embassy Suites
by the airport. I encourage as many as possible to attend, and get a better
idea of how the administration behind our hobby/lifestyle is run.
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