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Thanks all for your quick responses. Anthony provided me with exactly what I needed. Thanks again!
Andy

> On Jul 22, 2015, at 1:56 PM, Menard, Katrina L. <[log in to unmask]> wrote:
> 
> Hi Andy,
>   I suggest you talk with your research and grants office about it; talking with ours they told us our institution considers it equipment and storage like the other CSBR/IMLS grants we've gotten, so it doesn't get overhead. Its likely your institution has had other grants apply to NSF/NIH/etc. for large equipment/library storage, so I would see what they have done in the past for the classification of those too.
>   Katrina
>  <http://snomnhproduction.azurewebsites.net/EmailSignatures/Pages/LinkEvent.html>	
> Dr. Katrina Menard
> Assistant Staff Curator of Recent Invertebrates
> t. 405.325.6810
> f. 405.325.7699
> Sam Noble Museum
> University of Oklahoma
> 2401 Chautauqua Ave. Norman, OK 73072-7029
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> 
> From: Entomological Collections Network Listserve <[log in to unmask] <mailto:[log in to unmask]>> on behalf of Anthony Cognato <[log in to unmask] <mailto:[log in to unmask]>>
> Reply-To: Anthony Cognato <[log in to unmask] <mailto:[log in to unmask]>>
> Date: Wednesday, July 22, 2015 12:50 PM
> To: "[log in to unmask] <mailto:[log in to unmask]>" <[log in to unmask] <mailto:[log in to unmask]>>
> Subject: Re: overhead question
> 
> Hi Andy - If your question concerns a NSF-CSBR budget, then you could argue that cabinets, drawers and trays are all pieces of a storage system. The NSF guidelines (NSF15577) state, 
> 
> "Specialized items that are components of a larger system (e.g. specimen cabinets and compactors) are considered as equipment under the CSBR program guidelines.".
> 
> The devil is in the interpretation of "larger system" by the institution.  Perhaps it would help to get vendor quotes for a "specimen storage system" including cabinets, drawers and trays.  However, I know that might be difficult. 
> 
> Sincerely,
> Anthony  
> 
> On Jul 22, 2015, at 1:23 PM, Andy Deans wrote:
> 
>> Hi all,
>> 
>> If you ordered new cabinets, drawers, and unit trays for your collection how would your institution apply overhead? For example if a cabinet cost >$5000 Penn State would consider it a capital improvement and not collect overhead. If the cabinet cost $1600, though, it would.
>> 
>> Then what if you purchased 50 cabinets, each of which was $1600 ... and at the same time you also ordered 1,200 drawers ($40 a piece) to fill them, and then the thousands of unit trays ($1 each) needed to fill those drawers? If it added up to $150k would your institution consider it a giant capital improvement, or would your institution see that each thing cost less than $5k and so requires collection of overhead.
>> 
>> You can see where I am going with this question. Thanks for any info/thoughts,
>> Andy 
> 
> Anthony Cognato
> Professor
> Director of the A.J. Cook Arthropod Research Collection
> 
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