Mieke do you have any contract signed between yourself and the client?  If not did you do follow up emails explaining terms and do you have written approval from your client on the work you provided and invoiced?  As an.outside onlooker, it seems they used you to determine what they didn't want and then gave your work to someone else without notification. Or the person you were working with didnt have final say or rights to refuse your work. Either way, it seems from based on what you've conveyed, it was not an adequate conceived working relationship.  BUT to not pay you for your time is unacceptable and rather unethical to approve work and ask for an invoice and then try to renegotiate payment after giving your work to someone else to rework.  

If you don't have anything in writing it may come down to your word against theirs. Do you have any avenue of legal contact where you could pursue legal address of the situation? European contract law would be a good start.  You would need email and any written material to substantiate your claim. 

Also did they identify your style as what they were requesting or did they provide you any type of visual style that they wanted emulated?  Any of these types of discussion  would help support your argument.

One other thought you.may want to take into consideration, do you want to work with this client again? If so I would direct my response to the higher ranking individual who is refusing payment and see if the storyline is being conveyed accurately.  It may be a great learning tool for all parties.  Think of this as a business transaction and remove the emotion. It will help.   Good luck.  

I equate it to buying any item, using it, modifying it and then  tellinh the store I don't want to pay the full amount but I'm still keeping the product.  Same principal with this as a business transaction. If the person used it, then modified it,  then they should pay for the time per the terms agreed upon. 

I would mark this up as lesson learned.  I've had a case similar to this many years ago. When I see a client like this coming my way, either tell them my term or no work. Or negotiate terms of payments initial sketches, minor revision..go to final work.  If a lot of tevised but new works then charge hourly and not by the project. If they want to only pay at end of project  if you have COD I would consider using this prior to their getting the work.  

Just some thoughts. 
Best, Deb

Sent from Yahoo Mail on Android

On Wed, Jul 6, 2016 at 4:21 AM, Mieke Roth

It’s been a while I wrote something on the sci-art list and most of you are celebrating the conference, so I hope do get a response.


The last few weeks I had an assignment that was a bit out of my normal territory, or actually that was the case in the end. I was asked to make a fancy infographic. The problem was that with the data they wanted to convey a fancy infographic would do more harm than good and I told them from the start. Then after that I told them that what they wanted would cost a little bit over a 1000 euro. The person I sat in the meeting with flinched and said that that would be too much. So in my estimate I split up the assignment and they went along with the bare minimum. During the course of the weeks I went out of my way to accommodate them. Even changing the scope of the infographic because they wanted too much in it. They had a hard deadline, and I reminded them several times about that. In the end there was an infographic they agreed upon and accepted. And they agreed upon me sending the invoice.


But yesterday I got an email that her bosses didn’t accept the invoice and that this wasn’t what they agreed upon and that the price would amount for something that would last, which they think the infographic didn’t (I hope you are still with me and understand this). And that they had to change the infographic to be able to print it (a thing I only heard afterwards: I repeatedly asked how they wanted the infographic delivered on which I didn’t get a clear answer.) Now my contact person is asking if I could take something off the price.


I am inclined to keep them to what they agreed upon, but I am in doubt. I agree that the resulting infographic isn’t something you would ask from me, but the product they wanted in the first place would have cost them 3000,- euro, not the 780,- euro I put in the invoice. I worked my ass off because I was empathic to the fact that they wanted something that, for certain, wouldn’t work.


But in the end they accepted the infographic and most of the problems they want to put on me are, in fact, internal communication problems. They are a party I may or may not encounter in the future. So that is an insecurity.


What should I do?





Mieke Roth

Communicates complex scientific subjects

in a beautiful, accessible and visible way

Mieke Roth, MSc.

Breehorn 46

8223 CN Lelystad

The Netherlands

+31 (0)6 37 280899




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