Hi All -

Shipping to and from Brazil required 2 documents -

An MTA (Materials Transfer Agreement) between your institution and the
receiving institution in Brazil. Each MTA document only works in one
"direction" so make sure when you arrange for one, that you arrange both a
sending and receiving MTA. These must be set up in advance and may extend
for a few years (depending on the terms of the agreement). When we make
ours, we try to make them for as long as possible. Note, if you have an MTA
with one institution, it will not be valid for other institutions.

You (may) also need a declaration of sanitation, which is mainly important
for specimens in alcohol. We've had trouble getting the shipments through
without an official stamp or notarization of the document, so make sure you
include that as well. Each page of an original copy sent in the shipment
must have a signature and a seal. We've had no problem with a simple
embosser that says "Field Museum"

Also, it's worth it to include all documents in both English and Portugese.

Hope this helps!


On Mon, Sep 12, 2016 at 12:51 PM, Hall, Wesley E - (wehall) <
[log in to unmask]> wrote:

> I recently received a request to send specimens to Brazil and was
> wondering the same thing as I had heard of possible issues with loan
> returns. If anybody has experience with this (positive/negative) please
> respond to the list.
> Cheers,
> Gene
> Gene Hall
> University of Arizona Insect Collection (Manager)
> & CALS Cooperative Extension (Insect Diagnostics)
> Department of Entomology
> 1140 E. South Campus Dr.
> University of Arizona
> Tucson, AZ  85721
> Ph: 520.621.6446
> Email: [log in to unmask]
> ZOOTAXA Subject Editor: STAPHYLINOIDEA (excluding Staphylinidae and
> Hydraenidae)
> ------------------------------
> *From:* Entomological Collections Network Listserve <
> [log in to unmask]> on behalf of Matthias Buck <[log in to unmask]>
> *Sent:* Monday, September 12, 2016 10:41 AM
> *To:* [log in to unmask]
> *Subject:* Loans to researchers/institutions in Brazil
> Hi,
> Does anyone know what the legalities of sending specimens on loan to
> Brazil are? I just heard from an Italian colleague that there can be
> problems returning the specimens to the lender unless there are special
> agreements in place (in particular for specimens that originated from
> Brazil). I have not heard about this before (maybe I am a little bit out of
> the loop). In recent years we have sent several loans to Brazil, some major
> and some including material that originated from Brazil. I am a bit
> concerned now. I would appreciate your insights.
> Thanks in advance,
>                 Matthias
> --
> Dr. Matthias Buck
> Invertebrate Zoology
> Royal Alberta Museum
> 12845-102nd Avenue
> Edmonton, Alberta
> Canada, T5N 0M6
> Phone: (780) 453-9122

Crystal A. Maier

Insects Collection Manager
Field Museum of Natural History

1400 S. Lake Shore Dr.
Chicago, IL 60605