For quite some time now, we have known of this issue related to loans of specimens to and from Brazilian institutions.  To make sure that our specimens/artifacts are returned, we have taken to establishing Material Transfer Agreements between SI and each Brazilian Institution requesting materials be sent on loan.  We do this as needed and when a new request comes in, provided that we do not have an existing MTA in place.  This has largely resolved most of our problems with Brazilian loans and loan returns, but it is a bit of a process that requires multiple copies (including one in Portuguese) that must be signed by administrators on both sides and then once established a copy of both the outgoing and incoming MTA (yes, you have to do it for both directions) with the specimens themselves.  I’m happy to discuss this further off list if you have additional questions about how we do it.





Floyd W. Shockley, Ph.D., F.R.E.S.

Collections Manager (Acting)

Department of Entomology
National Museum of Natural History

Smithsonian Institution
P.O. Box 37012, MRC 165
Washington, DC 20013-7012

Tel (office): 202-633-0982
Fax (office): 202-786-2894
Mobile (personal): 703-789-4924

Email:  [log in to unmask] 

Staff Website:


From: Entomological Collections Network Listserve [mailto:[log in to unmask]] On Behalf Of Hall, Wesley E - (wehall)
Sent: Monday, September 12, 2016 1:52 PM
To: [log in to unmask]
Subject: Re: Loans to researchers/institutions in Brazil


I recently received a request to send specimens to Brazil and was wondering the same thing as I had heard of possible issues with loan returns. If anybody has experience with this (positive/negative) please respond to the list.




Gene Hall

University of Arizona Insect Collection (Manager)
& CALS Cooperative Extension (Insect Diagnostics)

Department of Entomology

1140 E. South Campus Dr.

University of Arizona

Tucson, AZ  85721

Ph: 520.621.6446


ZOOTAXA Subject Editor: STAPHYLINOIDEA (excluding Staphylinidae and Hydraenidae)

From: Entomological Collections Network Listserve <[log in to unmask]> on behalf of Matthias Buck <[log in to unmask]>
Sent: Monday, September 12, 2016 10:41 AM
To: [log in to unmask]
Subject: Loans to researchers/institutions in Brazil



Does anyone know what the legalities of sending specimens on loan to Brazil are? I just heard from an Italian colleague that there can be problems returning the specimens to the lender unless there are special agreements in place (in particular for specimens that originated from Brazil). I have not heard about this before (maybe I am a little bit out of the loop). In recent years we have sent several loans to Brazil, some major and some including material that originated from Brazil. I am a bit concerned now. I would appreciate your insights.

Thanks in advance,



Dr. Matthias Buck
Invertebrate Zoology
Royal Alberta Museum
12845-102nd Avenue
Edmonton, Alberta
Canada, T5N 0M6
Phone: (780) 453-9122