Hi All -

Shipping to and from Brazil required 2 documents - 

An MTA (Materials Transfer Agreement) between your institution and the receiving institution in Brazil. Each MTA document only works in one "direction" so make sure when you arrange for one, that you arrange both a sending and receiving MTA. These must be set up in advance and may extend for a few years (depending on the terms of the agreement). When we make ours, we try to make them for as long as possible. Note, if you have an MTA with one institution, it will not be valid for other institutions.

You (may) also need a declaration of sanitation, which is mainly important for specimens in alcohol. We've had trouble getting the shipments through without an official stamp or notarization of the document, so make sure you include that as well. Each page of an original copy sent in the shipment must have a signature and a seal. We've had no problem with a simple embosser that says "Field Museum"

Also, it's worth it to include all documents in both English and Portugese.

Hope this helps!


On Mon, Sep 12, 2016 at 12:51 PM, Hall, Wesley E - (wehall) <[log in to unmask]> wrote:

I recently received a request to send specimens to Brazil and was wondering the same thing as I had heard of possible issues with loan returns. If anybody has experience with this (positive/negative) please respond to the list.


Gene Hall
University of Arizona Insect Collection (Manager)
& CALS Cooperative Extension (Insect Diagnostics)
Department of Entomology
1140 E. South Campus Dr.
University of Arizona
Tucson, AZ  85721
UA INSECT COLLECTION: http://www.uainsectcollection.com/
PTILIIDAE: http://tolweb.org/Ptiliidae
ZOOTAXA Subject Editor: STAPHYLINOIDEA (excluding Staphylinidae and Hydraenidae)

From: Entomological Collections Network Listserve <[log in to unmask]> on behalf of Matthias Buck <[log in to unmask]>
Sent: Monday, September 12, 2016 10:41 AM
To: [log in to unmask]
Subject: Loans to researchers/institutions in Brazil

Does anyone know what the legalities of sending specimens on loan to Brazil are? I just heard from an Italian colleague that there can be problems returning the specimens to the lender unless there are special agreements in place (in particular for specimens that originated from Brazil). I have not heard about this before (maybe I am a little bit out of the loop). In recent years we have sent several loans to Brazil, some major and some including material that originated from Brazil. I am a bit concerned now. I would appreciate your insights.

Thanks in advance,


Dr. Matthias Buck
Invertebrate Zoology
Royal Alberta Museum
12845-102nd Avenue
Edmonton, Alberta
Canada, T5N 0M6
Phone: (780) 453-9122

Crystal A. Maier

Insects Collection Manager
Field Museum of Natural History

1400 S. Lake Shore Dr. 
Chicago, IL 60605