All our barcodes that we add to specimens are visible from afar without moving specimens. We only add barcodes to specimens that are being digitized, thus a quick glance at a drawer is sufficient to determine if all the specimens have been digitized. This is handy because we had various taxon-specific projects to digitize and not all the pinned collection is done yet. Technicians can pull drawers & quickly check to see if there are any specimens that haven't been done yet.

Example photos at the bottom of this page

We have no special system to code entire drawers as 'done' or not because our collection is very dynamic. Drawers contents change a lot.


On Tue, Dec 13, 2016 at 6:18 AM, Stacey Huber <[log in to unmask]> wrote:

Hello all,

To all those that are digitizing their collections, I was wondering how you keep track, visually, of what has been digitized. For instance, is there a labeling system that you place on the drawer to visually show that the drawer has been digitized; e.g. a quilting pin placed inside the drawer, a sticker color-coding system, a checklist sticker, etc? Or do you not visually keep track of which drawers have been digitized?

If you are willing to share your method and the pros and cons of your method, that would be wonderful! Your help is much appreciated. Thank you!


Stacey Huber

Stacey L. Huber
Digitization Coordinator, McGuire Center for Lepidoptera & Biodiversity
Florida Museum of Natural History


Derek S. Sikes, Curator of Insects
Associate Professor of Entomology
University of Alaska Museum
907 Yukon Drive
Fairbanks, AK   99775-6960

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phone: 907-474-6278
FAX: 907-474-5469

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