I have found that if you are trying to add images to a database where there is a database record for that specimen, the best file name to use is the USI (Unique specimen identifier) to that record. Otherwise bulk attaching images to correct records is difficult. But I guess this is only a good naming convention if that is where you intend to access your images (in a database with its database record).


Chris Andrea Johnson, Ph.D.<>
Curatorial Associate
American Museum of Natural History<>
Division of Invertebrate Zoology
Central Park West at 79th Street
New York, NY 10024
(212) 769-5605
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Collection Forum<>
Entomologica Americana<>
Journal of Negative Results - EEB<>

From: Entomological Collections Network Listserve [mailto:[log in to unmask]] On Behalf Of Collman, Sharon J
Sent: Sunday, March 19, 2017 2:52 PM
To: [log in to unmask]
Subject: Re: data on insect photos

I worked out a naming convention that suits me but I'd love to be able to shorten the name files while still capturing the information.  Storing the files is basically like a file cabinet.

Naming convention

Starts with the Host for everything but the insects/arthropods or insect if it is an insect or arthropod

Host-pest-location-date (Year-MO-Da)-my initials or photographer-original number given by the camera.



Filing -



        Silver_spotted Tiger



        Douglas fir






    Groundcovers (includes grass)


I'm sure there are wonderful new ways to do this so I'm looking forward to how others name photos and file them.



Sharon J. Collman

Horticulture and IPM Educator

WSU Snohomish County Extension

600 128th St SE, Everet, WA 98208

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From: Entomological Collections Network Listserve [[log in to unmask]] on behalf of Felix Sperling [[log in to unmask]]
Sent: Sunday, March 19, 2017 1:52 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: data on insect photos
Hello All,

A friend who is an accomplished photographer, Adrian Thysse, has just written a blog on the kinds of data that may be added to photos of specimens, with particular reference to insects:<>

He is especially interested to get feedback on his suggestions for a methodology for image file labelling and metadata use for photographers.

What are other people on the ECN list doing to label your image files?

-  Felix

Felix Sperling, Professor
Curator, Strickland Museum of Entomology
Department of Biological Sciences
University of Alberta
Edmonton, Alberta   T6G 2E9   Canada
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