I have found that if you are trying to add images to a database where there is a database record for that specimen, the best file name to use is the USI (Unique specimen identifier) to that record. Otherwise bulk attaching images to correct records is difficult. But I guess this is only a good naming convention if that is where you intend to access your images (in a database with its database record).
Division of Invertebrate Zoology
Central Park West at 79th Street
New York, NY 10024
I worked out a naming convention that suits me but I'd love to be able to shorten the name files while still capturing the information. Storing the files is basically like a file cabinet.
Starts with the Host for everything but the insects/arthropods or insect if it is an insect or arthropod
Host-pest-location-date (Year-MO-Da)-my initials or photographer-original number given by the camera.
Groundcovers (includes grass)
I'm sure there are wonderful new ways to do this so I'm looking forward to how others name photos and file them.
Sharon J. Collman
Horticulture and IPM Educator
WSU Snohomish County Extension
600 128th St SE, Everet, WA 98208
From: Entomological Collections Network Listserve
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Subject: data on insect photos
A friend who is an accomplished photographer, Adrian Thysse, has just written a blog on the kinds of data that may be added to photos of specimens, with particular reference to insects:
He is especially interested to get feedback on his suggestions for a methodology for image file labelling and metadata use for photographers.
What are other people on the ECN list doing to label your image files?