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Thank you Vels for all your work in this!

On Fri, Aug 16, 2019, 1:38 PM Vels inn Viggladi <[log in to unmask]>
wrote:

> Pennsic 48 has come to a close, and we have all had some time to
> decompress following the grand event. This year we saw some hurdles to
> overcome in the camp area, and I thank everyone who was eager to assist in
> resolving tough scenarios.
>
> There have been some changes in our land allotment the last couple of
> years that I attempted to keep invisible to those camping in Calontir, so
> as not to disrupt the enjoyment of the War. This year has shown that we
> need to address these changes and make efforts to address exacerbating
> problems internally. Over the years of declining attendance at Pennsic, we
> have become comfortable in the elbow room we have to spread out. Pennsic 46
> and 47 saw roughly 80-85 people in the Calontir Camp. When combined with
> the 20K square feet allocated to the Kingdom of Calontir as a Royal
> Encampment, this allowed us the opportunity to make comfortable use of the
> ample land.
>
> The "Populace of Calontir" is a separate and adjacent camp group per
> Pennsic rules. As of Pennsic 47 (last year), Pennsic Land changed the
> requirements to qualify for the Royal Encampment space from being only 1
> pre-registered person to claim the land, to requiring 20% of the
> square-footage be filled with paid pre-registrations. This new rule can now
> be found in the "Land Rules" on the pennsicwar.org website. I have fought
> this change, however Land One at Pennsic retains all authority in the
> matter.
> Which ever way the numbers are viewed, the "Kingdom of" allotment has been
> reduced by 4000sqft, to 16,000sqft. We were able to absorb that lost space
> with minimal notice at Pennsic 47. Pennsic 48 became a very different
> story.
>
> Calontir had 95 pre-registrations between the two distinct Camp Groups.
> Five of those pre-regs were full adult registrations made by people
> intending to camp elsewhere, who paid for the land so that Calontir would
> not be in the position we were for so many years at Pennsic (one giant walk
> hazard). We had two pre-regs where the people were unable to attend after
> the refund date. This should have meant we had 19,750sqft, with some
> breathing room in the "Populace Of Calontir" portion of the camp. Pennsic
> Land then applied compression on our block so as not to force either of the
> two small camps that now share N05 with us off of the block. We were
> allocated 18,368sqft. This is a difference of 1382sqft. The net result was
> about 5,400sqft less than we expected.
>
> The above hurdles are largely outside of our control, but issues with
> which we have to contend. Internally we had other issues that we can, and
> must address. We had 95 pre-registrations, and roughly 120 people in the
> camp at final count. Less than half of those who pre-reg'd either contacted
> me with their tent information and arrival dates, or provided that
> information on the muster list (with most doing both). This left critical
> information absent from the ability to plan. The request to provide that
> information had been repeated for several months before Pennsic. This is
> not a new process, either, but has been a constant for decades.
> Even those who were not pre-registered overwhelmingly contacted me to
> provide their information. Many who did pre-reg arrived with tents and
> shade-flys that greatly exceeded the individual land allotment. I am
> greatly appreciative to those who were willing to move or have comforts
> taken down to ensure everyone could be accommodated.
>
> The 40 or so non-pre-reg'd people were not turned away, as other camps or
> Kingdoms might have, because Calontir Does Not Turn Away Family. This is
> one of the first traditions I learned of Calontir, and I wouldn't be here
> at all if not for this dictum. That being said, we need to find ways to
> address the 20-40% non-preregistration rate we typically have at Pennsic. I
> encourage discussion on this point especially.
>
> Toward the end, Their Majesties and I agreed that we would begin filling
> in the Courtyard with tents should more people arrive than we could place
> anywhere else. We did not have to go to that point, we had just enough
> space to get everyone in, despite having some extremely tight quarters and
> limited unobstructive paths through the camp for people to get to their
> tents. As I remarked often the last two weeks: "It's just like the old
> days!"
>
> I wish to thank anyone who has taken the time to read through this message
> in it's entirety. We, as a Kingdom attending Pennsic, have several issues
> to address so that we can continue to both enjoy ourselves as individuals
> and maintain what it is to be Calontir At War.
>
> Humbly,
> Vels (Viga-Valr Viligisl)
> Your Pennsic Land Agent
>
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>


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