Thanks, Chris, for your thoughts.

Which reminds me, the same goes for the *MCZ Entomology loan program - we
are suspending our loan program until further notice as well*. So please,
hold on to any specimens you may have borrowed and continue to enjoy our
delightful reminder emails. If you'd like to extend your loan, email me,
and I can extend it for another year.


On Thu, Mar 12, 2020 at 8:50 PM Chris Grinter <[log in to unmask]>

> Thanks for starting the thread, Crystal!
> Here at the CAS we have just announced our plans to close the entire
> Academy out of the abundance of caution to non-essential personnel
> effective Monday morning. We didn't have much of a lead up to the closure,
> so we spent most of the day in meetings refreshing our emergency plans.
> Collection managers will spend today and tomorrow securing collections and
> helping people bring material home to work on when appropriate. Moving
> forward we have a rotation of managers that will conduct daily rounds
> through all collection spaces and labs ensuring nothing is amiss, and will
> help keep our loading dock functional with full time mail room staff. That
> being said, *the Cal Academy loan program is suspended until further
> notice,* and we ask that borrowers retain material for now, or at least
> check in with me before shipping anything back. Fortunately, most of the
> collection managers live within minutes of the building and can rely on our
> wonderful engineering and security staff to help keep things safe.
> For at-home projects there will be a slew of transcribing and cleaning up
> database records. Fortunately we never got around to transcribing data from
> a few thousand holotype images, and we have freshly scanned field notebooks
> of Ed Ross and others that could take months to complete. We also dusted
> off some nice old Wild microscopes for people to take home if they wanted
> to spend time sorting some of our bycatch wet backlog (lots and lots of
> that!).
> Go wash your hands,
> Chris
> Christopher C. Grinter
> Collection Manager of Entomology
> California Academy of Sciences
> T  415.379.5320
> [log in to unmask]
> <>55
> Music Concourse Drive
> Golden Gate Park
> San Francisco, CA 94118
> On Thu, Mar 12, 2020 at 5:32 PM Maier, Crystal <[log in to unmask]>
> wrote:
>> Hi All,
>> I hope that this email finds you in good health, for which we've all
>> developed a new appreciation in the last few months. Massachusetts seems to
>> be one step ahead of much of the rest of the country, in terms of COVID-19
>> cases and the response - our university is sending students home and making
>> plans "social distancing" and remote work.
>> I'm hoping to start a conversation on preparedness - how are you
>> preparing for the possibility of extended remote work? ...for extended
>> periods without staff on site, with no one attending to the collection on a
>> daily basis?
>> Here in the Entomology Collection at the MCZ, we are:
>> 1) Learning how to use collaborative tools, such as Zoom and google docs
>> to keep in touch remotely, and planning for a regular schedule for
>> check-ins among staff.
>> 2) Preparing projects that can be completed remotely: scanning old
>> documentation, field notes, etc., taking photos of specimen labels, etc.,
>> that can be transcribed from anywhere; initiating data cleanup projects
>> (and making sure we have the right database exports on hand) that probably
>> needed to be done anyway; and vetting type statuses against publications.
>> Different institutions have different policies on taking specimens home, so
>> it's a good time to think of alternative projects that don't involve direct
>> interaction with specimens and start preparing those photos, scans etc.
>> 3) Of course, the whole hand sanitizer, hand washing rigmarole. We've
>> posted signs reminding people to wash their hands.
>> 4) Getting the collection ready for an extended period of non-attendance,
>> should it come to that - ALL pinned specimens in cabinets, locking cabinets
>> of historical material, updating and posting home/cell phone contact lists,
>> unplugging unused electrical devices, closing blinds, doors, etc.
>> Thoughts? What are you doing right now?
>> Also, on a personal note, as things progress, please don't hesitate to
>> reach out. We're a small community, tied together by a common love for
>> insects and a deep interest in museum collections - we need to lean on each
>> other for support in these trying times, and it's nice to connect with
>> kindred spirits to keep us looking forward.
>> Stay well, everyone!
>> Sincerely,
>> Crystal
>> --
>> Crystal A. Maier, Ph.D.
>> Curatorial Associate, Entomology
>> Museum of Comparative Zoology, Harvard University
>> 26 Oxford Street, Cambridge, MA, 02138 U.S.A.
>> [log in to unmask]
>> +1-617-496-1055

Crystal A. Maier, Ph.D.
Curatorial Associate, Entomology
Museum of Comparative Zoology, Harvard University
26 Oxford Street, Cambridge, MA, 02138 U.S.A.

[log in to unmask]